Vending Team

“Alone we can do so little, together we can do so much.”
— Helen Keller

 Many vending businesses hire employees to grow the business. Vending on Track allows our business customers to establish teams or organizations to facilitate this need.

Each Vending on Track team can be modeled as an entity that is constructed by three different roles:

  • manager

  • operator

  • refiller (or driver/filler/etc.)



A typical SCENARIO for A vending machine operator

John is the owner of a vending business called ABC Vending. He has roughly 200 vending machines.

John hired three full-time refillers to work for him-James, Peter and Harry. He has another part-time refiller named Oliver. Oliver only works for ABC Vending on Thursday and Friday. James, Peter and Harry each handle 50 vending machines, while Oliver and John share 50.

John only goes through a vending run with one of the four refillers once a month. Instead, he spends most of the week in the warehouse and talking to potential new customers for new vending machines locations. He plans to add another 50 vending machines to his business this year.

John has an office administrator named Jenny who helps John with the day-to-day operations of the business, including ordering from vendors, sending and receiving invoices, handling payments and remunerations etc.

John’s ABC Vending business is growing, but he is concerned about his rocketing costs more and more. That’s when he came to Vending on Track for help.

Create a team

After signing up, Vending on Track’s support team called John, confirmed his account information, created the organization for John on the spot, added John as administrator of the organization, and invited all his team members using email addresses provided by John.

Roles in a team

On ABC Vending’s team page, John can see a list of his team members,

  • 4 Refillers (Oliver, James, Peter, and Harry)

  • 1 Operator (Jenny)

  • 1 Manager (John, himself)

John then assigned 200 vending machines to each of his refillers, so they have access to their machines’ status and information. In this setup, Oliver, James, Peter, and Harry can take care of their own sub-fleet independently, while minimize interference between other sub-fleets.

Besides access to all the vending machines, Jenny can update vending machine setups and inventory.

Hiring

ABC Vending is growing! John hired another full-time refiller named Ben to share the work-load with James. On his team management page, John invited Ben by email. After Ben accepted the invitation, John added James’s vending machines to Ben’s vending machine pool.

Leaving a team

Unfortunately, due to changing circumstances, Oliver decided to move on to another job opportunity. In the team management page, John removed Oliver and reassigned all of Oliver’s vending machines to Ben. Ben instantly gained access to the new machines.


ABC Vending is growing, John has more time to focus on managing his business, and everyone is happy.